Receptionist/Administrative Assistant

We are excited to announce an opening for the HOA Administrative Assistant position within Babcock National HOA. This role is pivotal in ensuring smooth operations and requires a proactive individual who thrives in a multifaceted environment. Your responsibilities will include direct interactions with management and various owners, renters, meticulous management of office records, and providing support across our communication channels.

At Troon, we believe our Associates are our greatest strength and competitive advantage. Accounting focuses on carefully forecasting and reporting on the company’s financial stability, creating and maintaining positive and profitable business goals within the organization. We understand the important role this division plays in attaining our short-term goals and long-term strategic vision by assuring financial stability, developing business productivity and maintaining performance.

The ideal candidate will bring over three years of office experience, showcasing a customer-centric approach, exceptional communication skills, and a keen eye for detail. Proficiency in Microsoft Office, Dwelling Live, and SharePoint is essential to navigate our digital workflows effectively.

We are committed to supporting our staff's well-being and professional growth. As part of our team, you will enjoy comprehensive benefits. Work-life balance is important to us; hence we provide personal time off, six paid holidays, and vacation days.

Our team has made a conscious effort to ensure strong protocols are in place to keep you and our patrons safe.

For more information on our open opportunities, apply today!

Responsibilities

• Maintain an orderly accounting filing system, including master income report
• Assisting in end of month inventory
• Provide superior customer service to all members and guests
• Submit invoices for processing
• Assist in the administration of membership sales
• Participates as needed in special department projects
• Participates in department meetings
• Maintenance of office supplies and files
• Perform other duties as assigned as supervisor or manager

Education and Experience Requirements

• A minimum three years of previous experience in bookkeeping/office management
• Business-related degree preferred
• Must have HOA admin experience
• Working knowledge of mail processes such as postage machine, Federal Express and UPS
• Ability to maintain high level confidentiality
• Must be proficient in the use of Microsoft Word, Excel and Outlook
• Must possess exceptional time management and organizational skills
• Must have excellent communication and interpersonal skills
• Must be highly motivated, goal driven and self-starter
• Knowledge of the golf and country club business is a plus
• Compensation rate is dependent on level of experience

About Troon

Troon started as one facility in 1990 and has since grown to become the world’s largest professional club management company. We offer careers around the world at all levels of golf operations, opportunities for professional development, growth opportunities and a comprehensive benefits package. Our goal is to create extraordinary guest and member experiences through personalized service, consistency, and uncompromising attention to detail. For more information about the Troon Experience, please visit https://www.troon.com/.

Equal Opportunity Employer
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