Project Coordinator

This position is ideal for an organized professional looking to build a career in project management within a high-speed, technical facilities environment.

Key Responsibilities

1. Administrative and Documentation Control

• Project Documentation Management: Manage the centralized repository for all project files, including contracts, permits, schedules, drawings, reports, and meeting minutes, ensuring proper version control and easy accessibility for the entire team.
• Correspondence: Draft, format, and distribute official project correspondence, memoranda, and internal communications on behalf of the Project Managers and Director.
• Contract Support: Assist the Project Managers with administrative tasks related to vendor onboarding, drafting work orders, and tracking insurance and compliance documentation.
• Information Flow: Ensure the seamless flow of critical information between the Project Managers, the Due Diligence team, the Project Drafter, and the on-site operational teams.

2. Schedule and Logistical Support

• Meeting Coordination: Schedule and coordinate all project meetings (internal and client-facing), prepare agendas, attend sessions, and distribute detailed meeting minutes and action items promptly.
• Timeline Support: Assist the Associate Project Manager and Senior Project Manager with updating and maintaining high-level project schedules, inputting data, and monitoring critical path activities.
• Travel and Expense: Coordinate travel arrangements and process expense reports for the Project Management leadership team.
• Procurement Support: Initiate and track requests for purchase orders for project materials and services, working closely with the Accountant and Procurement department to expedite delivery.

3. Reporting and Closeout

• Status Reporting: Compile data from various sources (schedules, budgets, action logs) to assist the Project Managers in preparing regular project status reports for executive review.
• Action Tracking: Maintain and follow up on critical action item lists (AILs), ensuring assigned team members complete tasks by their deadlines.
• Project Closeout: Assist in the formal project closeout process, including archiving documentation, reconciling final accounts, and gathering lessons learned feedback for future deployments.

Qualifications & Experience

• Associate’s degree required; bachelor’s degree in business, Communications, or Project Management preferred.
• At least 2 years of experience in a Project Coordinator, Project Administrator, or Executive Assistant role supporting a multi-project environment, preferably in construction, facilities management, or corporate real estate.

Technical Proficiency:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience with project management or scheduling software (e.g., SharePoint, MS Project, Asana, SmartSheet).
• Attributes: Exceptional organizational skills, outstanding verbal and written communication abilities, a proactive approach to problem-solving, and a high level of discretion.
• Travel: Minimal travel required (up to 10%), primarily for team meetings or local site documentation support.

Pay: $44,000 - 57,000 annually

The pay listed is the salary range for this position. Any specific offer will vary based on the successful

applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.