Administrative Coordinator I

Provides administrative support, including budgetary, procurement, and administrative functions. Exemplifies the Clemson University Police Department mission, vision and values and acts in accordance with policies and procedures. Other duties as assigned

JOB DUTIES:

50% - Essential - Financial Processing and Reporting - Processes and submits invoices into TigerHub for payment with accurate account coding. Manages PCard transactions by scanning, entering, and completing end-of-month Concur report. Supports department PCard holders in preparing their Concur entries. Deposits checks for CUPD and CUFD through Touchnet and Wells Fargo in compliance with deposit policies. Electronically maintains detailed and accurate purchasing and budget documents in Box.

20% - Essential - Procurement and Supply Management:
Serves as central point-of-contact for departmental purchases. Coordinates departmental purchasing processes by ensuring vendors are in BuyWays, setting up purchase orders for vendors allowing monitoring of budget encumbrances, and following Clemson University Policies and Procedures related to purchasing and procurement. Manages departmental office supplies inventory.

20% - Essential - Operational and Administrative Support:
Maintains vehicle maintenance records in collaboration with colleagues, ensures warranty compliance. Manages facilities work orders by submitting requests and following up as needed. Provides support and guidance to staff on Concur processes related to travel and employee reimbursements. Provides backup support to other Public Safety administrative staff as needed.

10% - Essential - Continuous Improvement, Communications & Other Duties:
Effectively leverages the use of applicable and appropriate technologies to plan and execute work. Continuously explores opportunities for improvement, increased efficiency, and maximized effectiveness. Maintains effective communication with internal and external stakeholders to address inquiries and facilitate operational processes. Performs other duties and projects as assigned.

MINIMUM REQUIREMENTS:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Work Exp 1+ years

PREFERRED REQUIREMENTS:

Education - 1st Associate's Degree - Business Administration, Administrative Office Technology, Accounting
Work Exp 3+ years

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

75% - Sit (stationary position) for prolonged period
50% - Walk or move about
60% - Communicate, converse, give direction, express oneself
50% - Recognize or inspect visually

WORKING CONDITIONS:

• No Work Conditions

WORK SCHEDULE:

Standard Hrs: 40

COMPENSATION INFORMATION

Expected Salary Range ($ 39,764.00 - $ 54,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.