Event Services Administrative Assistant

Position – Event Services Administrative Assistant

Facility Name – Laborde Earles Coliseum & Laborde Earles Entertainment Center

Location – Alexandria, LA

POSITION:Event Services & Marketing Administrative Assistant

DEPARTMENT: Event Services

REPORTS TO:Director of Event Services/Marketing

EMPLOYMENT TYPE: Part-Time

FLSA STATUS:Hourly Non-Exempt

The Event Services Administrative Assistant provides general administrative, clerical, and office support for the department. This position assists with daily office tasks, basic marketing support, document organization, communication, scheduling, and general coordination. The ideal candidate is organized, reliable, professional, and able to work well in a busy office environment.

Essential Duties

Duties may include, but are not limited to:

• Provide general office and administrative support.
• Assist with basic marketing projects and department tasks
• Prepare, organize, copy, scan, file, and distribute documents.
• Assist with data entry, spreadsheets, reports, and records.
• Help maintain department files, supplies, forms, and materials.
• Answer phones, respond to emails, and route information as needed.
• Assist with scheduling, calendars, meetings, and general coordination.
• Support managers and staff with miscellaneous projects and daily tasks.
• Maintain a professional and helpful attitude when working with staff, vendors, and guests.

Qualifications

• Previous office, administrative, clerical, or customer service experience preferred.
• Ability to follow instructions and complete assigned tasks accurately.
• Strong organizational skills and attention to detail.
• Ability to communicate professionally and clearly.
• Ability to manage multiple tasks in a timely manner.
• Reliable attendance and punctuality required.

Skills

• Basic computer skills required.
• Familiarity with Microsoft Office, including Word, Excel, and Outlook, preferred.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality when handling sensitive information.
• Ability to work independently and as part of a team.
• Professional attitude and willingness to assist where needed.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and use a computer. The employee may occasionally be required to lift or carry office supplies, files, boxes, or other materials. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.