Part Time Accounting Clerk

POSITION: Accounting Clerk-Part Time

DEPARTMENT: Accounting

REPORTS TO: General Manager

FLSA STATUS: Part time

LOCATION: Bethel Woods Pavilion

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

Accounting Clerks play a crucial role in managing financial transactions and ensuring accurate record-keeping within the venue. Accounting Clerks review invoices and reconcile accounts to maintain financial accuracy. Accounting Clerks ensure that financial records are up-to-date and comply with company with company policies and regulatory standards. Accounting Clerks possess strong attention to detail, organizational skills, and a deep understanding of financial processes.

ESSENTIAL FUNCTIONS

• Answering general office telephones, provide customer service and office support
• Accounts Receivable: create invoices, send them to customers and occasionally receive and post payments
• Accounts Payable: create purchase orders, match deliveries to PO, receive POs, match invoices to POs; invoice entry; vendor file maintenance
• Payroll: employee file maintenance, process employee time records, submit payroll files accurately and on time.
• Data Entry: assist other departments as needed
• Must be organized with storage and maintenance of all financial records
• Ensuring that all accounting and operational accounting functions are being performed in the most effective and efficient fashion, while conforming to the Standard Operating Procedures of the Company.
• Assisting in the processes which ensure accurate, timely financial statements for the location.
• Monitor receivables while proactively reducing outstanding collectibles.
• Working with various departments to meet reporting needs.
• Providing audit support for all financial and operational activities.
• Monitor the administration of appropriate controls
• Assist other departments and perform other duties as assigned.
• Practice safe work habits and complete company and venue safety and general compliance training.
• Maintain a pleasant and collaborative attitude towards customers, co-workers, and management.

• Adheres to the Legends Global and venue company policies.
• Complete other duties assigned by management.
• Available to work part time days (between 10-15 hours weekly; seasonally (spring/summer/fall)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.

Education, preferred qualifications, and/or experience

• Associate’s degree in accounting or finance, preferred
• One to three years of accounting experience to include accounts receivable, accounts payable, payroll. (Food service environment preferred).
• Math, organizational, quick addition, good communications.
• Fast learner.
• Experience in Microsoft Professional Office.
• Organized work behavior ability to jump from task to task and prioritize as needed.
• Personable, can handle typical stress from deadlines, etc.
• Record keeping skills.
• Communication skills.
• Detail Oriented.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively in both oral and written form.
• Ability to meet stringent deadlines, prioritizes work, and operates in a fast-paced environment.

COMPENSATION

Competitive salary, $24.00-$26.00 per hour commensurate with experience.

Location: Bethel Woods Pavilion 200 Hurd Rd, Bethel, NY 12720

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift/move/maneuver at least 10 lbs.
• Constant standing, walking, bending, reaching and repetitive motions.
• Ability to work in all weather conditions.
• Exposure to loud noises (i.e., fireworks, voices, and audio systems), flashing lights, and extreme heat/cold