Accounting Specialist

About the Company and Accounting Specialist Opportunity:

• CFS is partnering with a repeat client to hire an Accounting Specialist on a contract to hire basis
• Schedule: Monday - Friday 8am-4pm, 80% in office in Baltimore, MD (Fridays remote).
• Reports to the Accounting Manager
• Salary: $55,000
• Start date: January 2026

Job Duties for the Accounting Specialist:

• Handle accounting email inbox and respond to inquiries in a timely manner
• Review invoices for accuracy, assign appropriate codes, and enter invoices into the accounting system
• Ensure invoices have proper manager approval
• Organize and execute payments to vendors on schedule
• Communicate with vendors to address questions, discrepancies, or delays, and resolve any issues
• Reconcile vendor accounts, petty cash, credit cards, and daily bank activity
• Support sales tax reporting and ensure compliance with filing requirements
• Process employee reimbursements
• Prepare batches of payments and monitor payment timelines
• Maintain organized transaction records for audit purposes
• Monitor and track receivables, ensuring invoices are correctly recorded and maintain accurate AR reports
• Review daily revenue entries from accounting software
• Create cash flow reports to help forecast funding needs
• Assist with month-end and year-end (1099s) closing processes and adjustments
• Support audits and other financial or accounting projects
• Perform general administrative tasks and assist other departments as needed

Qualifications for the Accounting Specialist:

• 2+ years' accounting experience, specifically in accounts payable and receivable
• Associates degree in a related field a plus, but not required
• Experience using Sage 300 and/or other small invoicing platforms a plus, but not required
• Proficiency using Microsoft Excel (formulas, lookups, pivot tables)
• Strong communication and interpersonal skills, great attention to detail, eager to learn