Food & Beverage Office Coordinator

The Food and Beverage Office Coordinator at the Oklahoma City Convention Center is responsible for ensuring financial operational tasks for the Food & Beverage Department are completed accurately and timely as well as assisting with events and concessions as needed. This position reports to the director of Food and Beverage.

Essential Duties & Responsibilities

• Create budget files prior to events for use in labor and food cost projections. Update files as Banquet Event Orders (BEO) are updated.
• Event Reporting: Post events, compile all sales, direct costs, and notes into a Flash report.
• BEO/Invoice Audits: Review and verify all BEOs to ensure accuracy of all admin fees, taxes, and reporting categories.
• At Cost Valuations: For all at cost sales, compile the cost of each item broken down by GL.
• Cash Room: Maintain vault balance, issue POS starting banks, and deposit verification and creation.
• Update corporate SMOR reports with three-month projections.
• Month End: Track sales, inventory usage, labor cost, and at cost to calculate food and labor cost. Record inventory, compile recount lists, and prepare & submit all related reports.
• PO Processing: Submit quotes and/or invoices in the HUB PO system. Collect items upon shipment to the venue and track related invoices to ensure timely payment.
• Licenses & Permits: Maintain all required food and beverage related licenses and permits, and act as primary contact for respective agencies.
• ABI Verification: Check food and beverage timesheets each pay period to ensure accurate reporting for payroll.
• Perform other duties as required.

Supervisory Responsibilities

• Supervise the work of F&B office assistant.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate’s degree in accounting or finance from an accredited college or university.
• Two years of experience in an accounting or finance role in Food & Beverage Operations preferred.
• Equivalent combination of education and professional experience.

Skills and Abilities

• Detail oriented and strong analytical skills.
• Ability to undertake & complete multiple tasks with little direction or supervision.
• Customer Focused: Driven to deliver best-in-class service.
• Extensive knowledge of general and cost accounting practices.
• Ability to convey detailed business drivers into big picture impact when communicating to executive leadership.
• Excellent communication and interpersonal skills.
• Ability to maintain confidential information and work well with employees, exhibitors, patrons and others encountered in the course of employment.
• Ability to organize and prioritize work to meet deadlines.
• Ability to effectively work under pressure on multiple projects simultaneously while meeting tight deadlines.

Other Qualifications

• Requires ability to work flexible hours, including nights, weekends and holidays.
• This position will require the ability to interact with all levels of staff including executive management.

Computer Skills

• Extensive knowledge of accounting software and Microsoft Office products such as Excel, and Word.
• Experience with Clover/Bypass inventory software, ABI, Momentus, Proactis, Sage/Dynamics 365, and point of sale systems preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.