Senior Administrative Associate – Global Corporate and Strategic Accounts

IDEXX is seeking a highly organized, proactive, and professional Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast-paced, team-oriented environment.

The ideal candidate is tech-savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day-to-day operations.
This position will be based out of our Westbrook ME location.

In the role of Senior Administrative Associate:
Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency.

Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.

Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions.

Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.

Manage projects of varying scope and complexity.

Remain knowledgeable of business unit policies.

Facilitate information flow among team members, answer questions and provide supply information as needed.

Be a “go to” person for a dynamic, collaborative, and fast paced team globally.

Work closely within a team of administrative professionals within VetSoft as well as throughout the organization.

What You Need to Succeed:
You will need to be a master multi-tasker with the ability to shift priorities easily and often.

You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list.

Exceptional communication skills with close attention to detail.

Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions.

Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged.

Experience working in Smartsheet a plus but not required.

You must demonstrate a high level of service and professionalism.

You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited.

The ideal candidate will have three to five years of administrative or office experience in a corporate environment.

Location: This position will be based out of our Westbrook, ME location.
This will have a hybrid schedule with 2 days on site in Westbrook.

Why IDEXX?

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.