Administrative Coordinator

We are currently seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a vital role in providing essential support to our office, managing clerical tasks, coordinating meetings, and ensuring efficient office operations.

Job Duties and Responsibilities:

• Oversee analysis and reporting of financial information, including budgets, planning, audits, and required filings.
• Establish and maintain financial controls in alignment with business strategy and regulations.
• Drive high-impact initiatives to achieve corporate goals.
• Collaborate with the executive team on budgeting and growth initiatives.
• Work with senior leadership to develop corporate vision and strategies.
• Lead the finance/accounting team to ensure performance and objectives are met daily.
• Develop expertise in all areas of finance and accounting to improve organizational efficiencies.
• Liaise with HR and payroll for seamless payroll processing.
• Provide financial status reports to the CEO and Board.

Key Responsibilities:

• Oversee and manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
• Coordinate and schedule appointments, meetings, and events for the team, ensuring efficient use of time and resources.
• Handle confidential information and sensitive documents with discretion and professionalism.
• Serve as the main point of contact for external vendors, clients, and visitors, providing a welcoming and professional demeanor.
• Supervise and support administrative staff, delegating tasks and providing guidance as needed.
• Develop and maintain office policies and procedures to streamline operations and ensure compliance with regulatory requirements.
• Manage office budgets, track expenses, and identify cost-saving opportunities to optimize resources.
• Implement and maintain office technology and equipment, coordinating repairs and upgrades as necessary.
• Support HR processes, including recruitment, onboarding, and employee relations, working closely with the HR department.
• Coordinate with IT support to address technical issues, software updates, and network maintenance.
• Prepare and review reports, presentations, and correspondence for accuracy and completeness.
• Foster a positive and collaborative work environment, promoting teamwork and effective communication among team members.
• Continuously seek opportunities to improve office processes, efficiency, and overall effectiveness.

Education, Knowledge, Skills, and Abilities:

• Previous experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks effectively
• High school diploma; additional qualifications in Office Administration are a plus